Project lifecycle and contract documents · Lesson 4 of 4

Project lifecycle and contract documents: defects, verification and case study

Five document defects and their documented fixes, a case study of a coping submittal returned with a note, a checklist of what the record should show, and how closeout documents and warranties tie back.

You will be able to: Diagnose five common document defects, choose the documented correction for each, and say what record proves it, then work a case from a returned submittal to a verified fix and a closeout record.

12 min · 11 slides · 9 questions

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Slide 1 of 11

Five common document defects

Each has a documented correction and a record that proves it.

A drawing and a specification disagree.
An addendum is missing from the set you quoted.
"Approved as noted" is treated as "Approved".
A spoken direction is never written down.
"The architect approved it" is read as a release.

Sources

2013 Uniform General Conditions for University of Texas System Building Construction Contracts (contracts executed on or after August 23, 2013) - The University of Texas System
Section 01 33 23 Shop Drawings, Product Data, and Samples (dated 11-01-23) - U.S. Department of Veterans Affairs (via the Whole Building Design Guide)

Glossary

Approved as noted: A VA notation on a returned submittal: the contractor may proceed only if it incorporates the noted comments and makes the noted corrections. A drawing released without the note has not been approved as noted.
Punchlist: In the UT System general conditions, a list of items of Work to be completed or corrected by the contractor before Final Completion.
Record Documents: In the UT System general conditions, the drawing set, specifications and other materials the contractor maintains to record addenda, changes and the as-constructed conditions of the Work.
Written notice of a change: Under FAR 52.243-4, direction other than a written change order counts as a change only if the contractor gives written notice that it regards the direction as one, and then asserts its adjustment within 30 days.