Closeout, punch lists and warranties · Lesson 3 of 4

Closeout, punch lists and warranties: methods and worked application

The closeout sequence, how to assemble the package, how to write a punch item that can be closed, and four worked examples: a warranty register, a joint count, a notice clock and a response clock.

You will be able to: Run a closeout in order, write a punch item that can be closed, build a warranty register with dates, and respond to a claim inside its notice and response clocks.

21 min · 12 slides · 20 questions

All lessons in this module

Slide 1 of 12

The closeout sequence

UH 01 77 00, one owner's specification, orders closeout this way: paper ten days ahead, written request, inspection, certificate, reinspection, final inspection.

In UH 01 77 00, results of the completed Substantial Completion inspection form the basis of the requirements for final completion.

UH 01 77 00 has the architect prepare a final Certificate for Payment after the final inspection.

1: Closeout submittals, training and cleaning done at least 10 days before the request
2: Written request for the Substantial Completion inspection
3: The architect inspects, or says what is unfulfilled
4: Certificate of Substantial Completion with the punch list; warranties start unless the form says otherwise
5: The contractor corrects the items and requests reinspection
6: Architect's certified list, final application for payment, insurance evidence and the written request for final inspection
7: Final inspection, then the final Certificate for Payment

A simplified flow of one owner's specification (University of Houston, revised 2016); in that text the contractor submits the punch list before the inspection, so the real order is looser than the boxes. The form from the American Institute of Architects carries steps 3 and 4; your contract governs.

Sources

Section 01 77 00 Closeout Procedures, Master Construction Specifications (revision date 29 January 2016) - University of Houston

Videos for this lesson

What this video shows: One supplier's technical department on the weathertight warranty procedures, the submittal package and the warranty closeout; it shows one maker's process.

Video: Sheffield Metals Weathertight Warranty Process & Procedures by The Metal Roofing Channel, on YouTube. Chosen from the video's published description.

Glossary

Warranty tag: In UFGS 01 78 00, a durable, oil and water resistant tag fixed to each warranted item at installation, showing the warranty period, the warranty contact and the response time priority code.
Warranty tracking log: In UFGS 01 78 00, the running record the contractor keeps for each warranty review: the date an issue was identified, its description, the affected system, the responsible subcontractor or vendor, the corrective action, the status and the date of resolution.
Warranty register: This course's name for a project list of every warranty with its own start date, term, party to notify and maintenance condition. It is needed because a federal clause, a guide specification and a maker's form can start their clocks on different dates.
Response priority code: In the Army-tailored paragraph of UFGS 01 78 00, Code 1 means evaluation on site within 4 hours and work started within 6 hours, Code 2 means 8 and 24 hours, and Code 3 means work started within 3 work days. A contract sets its own times.
Notice clock: The time a warranty form gives to tell the warrantor about a problem. The Englert form requires written notice the first business day immediately following discovery, while the federal clause has the Contracting Officer notify within a reasonable time.